What You'll Do

  • Manage and maintain executives' schedules.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare responses to correspondence containing routine inquiries.
  • Make travel arrangements for executives.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
  • Compile, transcribe, and distribute minutes of meetings.

Essential Skills

Reading Comprehension 4.0/5
Active Listening 4.0/5
Speaking 3.88/5
Writing 3.75/5
Service Orientation 3.75/5
Coordination 3.38/5
Critical Thinking 3.25/5
Social Perceptiveness 3.25/5
Time Management 3.25/5
Active Learning 3.12/5
Monitoring 3.12/5
Judgment and Decision Making 3.12/5

Career Fit Overview

Use this summary to sense whether the day to day rhythm and focus of this path line up with what energizes you.

Top passions

  • Organizer: Bringing order to data and processes satisfies you.
  • Leader: Taking charge and moving ideas forward motivates you.
  • Helper: Supporting people and making a difference matters to you.

Common styles

Dependability, Attention to Detail, Cooperation, Social Orientation, Integrity

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Key Abilities

This career demands strong capabilities in the following areas:

Oral Comprehension 4.0/5
Written Comprehension 4.0/5
Oral Expression 4.0/5
Written Expression 4.0/5
Speech Recognition 4.0/5
Near Vision 3.88/5
Speech Clarity 3.88/5
Information Ordering 3.38/5

Technologies & Tools

Accounting software Adobe Acrobat Adobe Contribute Adobe Illustrator Adobe InDesign Adobe Photoshop Aestiva Purchase Order Airtable Apple Keynote Apple macOS Appointment scheduling software Blackbaud The Raiser's Edge Calendar and scheduling software Cisco Webex Corel WordPerfect Office Suite Customer relationship management CRM software Database software Desktop publishing software Dropbox Eko

Work Environment & Strengths

Common Strengths for This Career

  • Dependability (High importance: 4.77/5)
  • Attention to Detail (High importance: 4.75/5)
  • Cooperation (High importance: 4.43/5)
  • Social Orientation (High importance: 4.27/5)
  • Integrity (High importance: 4.26/5)

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How to Become One

This career typically requires vocational school, related on-the-job experience, or an associate's degree. Some specialized training or certification may also be required.

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Also Known As

This career is known by many different job titles across industries. Here are all the variations:

Administrative Aide Administrative Assistant Administrative Associate Administrative Coordinator Administrative Liaison Administrative Office Assistant Administrative Office Specialist Administrative Officer Administrative Secretary Administrative Services Assistant Administrative Specialist Administrative Support Specialist Clerical Specialist Confidential Secretary Congressional Apprentice Congressional Staffer Corporate Secretary Director's Assistant Executive Administrative Assistant Executive Administrator Executive Assistant Executive Office Assistant Executive Secretary Executive Staff Assistant Financial Secretary Human Resources Executive Assistant (HR Executive Assistant) Management Assistant Office Administrator Office Assistant Personal Assistant Personal Secretary President's Assistant Program Support Assistant Program Support Specialist Project Assistant Protocol Officer Scheduler Staff Assistant Trust Manager Assistant VP Assistant (Vice President's Assistant) VP Secretary (Vice President Secretary)